Procurement Specialist | Consultancy | Basingstoke | Exclusive to Procurement Heads

We are delighted to be working with an industry-leading procurement consultancy that specialises in procurement and tendering services to schools.

The consultancy also provides information on cost reduction opportunities, advice on improving purchasing practices and ensures compliance with public sector regulations; essentially elevating the level of care and education schools can offer.

Reporting to the Managing Director, the Procurement Officer will be someone with a good ethos, who acts with integrity and honesty. This role grants real job satisfaction in aiding the future generation by laying the foundations for schools to be better equipped and to function more efficiently ensuring all savings are re-invested in where schools need it the most. Therefore, the role requires someone who strives to be the best that they can be, with a desire to become an expert in their field.

What will you be involved in?

  • Interface between the consultancy and the customer and the consultancy and the bidders
  • Hosting presentation days at schools
  • Evaluation of tenders, selection of suppliers and making recommendations to the schools
  • Pricing analysis

As Procurement Specialist your key responsibilities will be:

  • Produce professional, high quality and Public Contracts Regulations 2015 compliant Memorandum of Information (MoI), Selection Questionnaire (SQ) and Invitation to Tender (ITT) documents for high value tenders
  • Assist with producing Request for Proposal (RFP) documentation for below threshold tenders
  • Bespoking precedent legal agreements in liaison with clients and legal advisors
  • Create high standard, detailed but easy to understand post-project Procurement Audit Reports for clients (based on existing templates)
  • Liaise with customers and suppliers via phone, email, or face to face, as required
  • Attend on-site visits and bidder presentation days
  • Coordinate bid diaries/timelines to ensure tender deadlines are met
  • Create letters, reports and spreadsheets as required
  • Undertake detailed and complex evaluation of Selection Questionnaire and Invitation to Tender bid responses
  • Follow up supplier references in a professional manner (where required)
  • Use and manage In-Tend e-procurement software
  • Consistently review all precedent tender documentation to improve usability from both an internal and external prospective
  • Maintain information held within the Infusionsoft CRM database
  • Ensure up-to-date knowledge in all aspects of the Public Contracts Regulations 2015

The Managing Director is looking for someone who is:

  • Confident, enthusiastic and with a desire to learn – someone who aspires to become an expert!
  • Innovative, creative and passionate
  • Proactive – looking to find the solution rather than waiting to be told
  • Wanting to do the right thing, even when it’s difficult
  • Hardworking and willing to get stuck into all types of tasks
  • Someone who refuses to accept mediocrity: ‘good’ is not good enough
  • A team player, able to liaise well at all levels
  • Able to work under pressure
  • Driven by a need for exceptional attention to detail

Skills and experience:

  • Intermediate level expertise in MS Word, PowerPoint and Excel
  • Degree or equivalent academic qualification (desirable)
  • Experience in a procurement role (essential)
  • Knowledge of the Public Contracts Regulations 2015 (desirable)
  • Proven expertise in production of a wide range of procurement documents (essential)
  • Experience of report writing and presenting (essential)
  • Use of In-Tend (or similar) e-procurement software (desirable)
  • Experience in the education sector (desirable)
  • UK full driving license

Benefits of the Procurement Specialist include:

  • A base salary of £35-40k
  • Full CIPS study support, plus multiple opportunities for additional training
  • 25 days leave + Bank Holidays
  • Enhanced sick pay
  • 5% matched pension contribution
  • Hybrid working with regular opportunities to work from home
  • 24-hour Employee Assistance Programme

How to apply:

To discuss the Procurement Specialist in more depth please contact Rahim Ali Ahmad at Procurement Heads by emailing your CV to rahim@headsgroup.co.uk or call +44 7387 102095. Enquiries are all handled confidentially.


Watch Rahim’s conversation with Lorraine Ashover, Director of Minerva Procurement Consultancy Services Limited, to understand more about the organisation and the sort of person they are looking for

You can read their full conversation here


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